Office For Mac

Office for Mac 2011: Try It, Buy It, Love It.

Office for Mac 2011 has had a great launch. When I look at the results and what we set out to accomplish, I’m very impressed with the improvements and new features the team delivered. I can also say that Office 2011 has gone past our internal sales milestones. But, it’s really what I hear from you that help me see the full picture. A few tweets caught my eye recently:

@thereforesys: Loving Office 2011 for mac experience

@ rocky_t: Dear @Microsoft, this sounds really weird to say, but… Office 2011 rocks! Thanks for the huge improvements in the Mac version.

While I’m fully aware that it’s not all roses for some of our customers, it is good to see the passion coming through whether the feedback is positive or negative. And please, continue to share your thoughts.

If you’re still thinking about Office 2011, I’m happy to announce we now have a full trial available at, free to use for 30-days after download. We know it’s important for some of you to be able to test out new features. For those that will be trying the suite for the first time, we hope you enjoy some of the new items – Outlook for Mac, new co-authoring tools, Excel’s Sparklines, Dynamic Reorder in Word & PowerPoint, and more.

This week also marks the Macworld Expo in San Francisco. The show is always a fun time to see old friends and talk about what we love most, creating software for Mac customers. And this year we have a show special tied to the event.  If you’re attending the expo check out your badge for details and see this document for official rules: 


In addition, we have a few Office for Mac speaker sessions taking place during the Expo. Below are the details. Don’t forget to follow us on Facebook and Twitter for more Macworld goodness throughout the week. 

Looking forward to a great year in 2011!

-Pat Fox, Senior Director of Product Management, Office for Mac


Office for Mac Sessions at Macworld Expo:

Office for Mac Evangelist, Kurt Schmucker will present:

Additionally, Outlook PM Richard Kmieciak and Mac MVP William Smith will be giving two sessions at Macworld Expo:

January 25th, 2011
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  1. Rod A says:

    What is the opposite of pure genius?

    Office for Mac 2011 Home and Business!

    What were you thinking? I know, a presumption on my part.
    Business people use contacts and calendars. People who use Mac products might even use an iPhone 4 – which was introduced in 2010.

    I bet you know where this is going . . . but, just in case you are part of the Office for Mac 2011 development team, I will continue . . .

    The Outlook calendar in Office for Mac 2011 cannot sync with a 2010 iPhone 4.

    Your packaging does not indicate this nifty little fact.

    You have my $200 and I am again reminded why I stopped buying PC’s.

    I do not blame you . . . I am the one who should have known better.

  2. ddriver11 says:

    Our school district is switching to Outllook as our business email client. Mac owners are expected to use OWA. The district is abandoning Mac as they purchased hundreds of POJ (piece of junk) net books relegating our Macs to second class citizens. My question is will Outlook for Mac 2011 work with the business email client? Also does the education version contain a full version of Outlook or do I need the regular home edition?

  3. Sun says:

    No Onenote 2011 for mac…. :( i thought it was come with office for mac 2011… but its not… well i miss Onenote 2011 for mac…

  4. Office for Mac Team says:

    @Frank D. Thank you so much for all your thoughtful feedback. We don’t have any specific information to share about these features being changed or included, but please record these issues for our developers on our product feedback page to request that your changes having to do with Document Maps, Print Preview, and endnote formatting be included in a future update. Here’s the link:

  5. M Griffith says:

    Can’t sync my blackberry calendar, notes and tasks with Outlook in office:mac 2011. I purchased office:mac so I could complete the transition from my PC to the Mac. Now I see that even if I changed to an iPhone I still couldn’t sync these items. What were you thinking? What is the point of using Outlook if you can’t take it with you? I feel frustrated and ripped off.

  6. Office for Mac Team says:

    @ddriver11 Yes Outlook for Mac 2011 will work with Windows Outlook 2010 as long as you’re running Exchange Server 2007 or later. Please contact your school district’s IT administrator who can find out more from your Microsoft Office volume licensing manager about Outlook for Mac.

  7. Felix Valdez says:

    I am really ANGRY.

    In order to solve the Calendar Sync problem, I decided to BUY One licence of Exchange Hosted Service from Microsoft.

    The system forces me to buy 5 Licences minimum.

    “Enter a quantity greater than the minimum quantity for your purchase. Minimum quantity for offer Exchange Online Standard is 5.“


  8. Office for Mac Team says:

    @Gustav – Thanks for checking in and thanks for your patience while we looked for the right information for you! A full list of our accredited Training Partners in South Africa is available here: Academy of Learning IT isn’t on our list – however we think it’s great you want to continue your studies, and encourage you to do so!

  9. Will says:

    Can you PLEASE get your stupid Microsoft User Data folder OUT of my Documents folder?! That folder is for my personal use, not for you to dump stuff in. Be a sensible Mac application and store them somewhere in the Library folder!

  10. Rob Calhoun says:

    The floating contact window in Outlook is very annoying. You cannot select and copy text. Drag and drop drops only the email address, and worst of all THE CONTACT WINDOW VANISHES WHEN OUTLOOK IS NOT IN THE FOREGROUND.

    I doubt I am the only person who wants makes a phone call while looking a document in another application (such as, ahem, Word). This is a very poor design. It is necessary to right click -> copy -> phone number just to transfer the information.

    Also Outlook crashes constantly (for me, 10-15 times per day), typically when closing windows. They seem to be harmless crashes that don’t result in any data loss but it makes me wonder about the quality process.

  11. Office for Mac Team says:

    @Rob Calhoun Please let our developers know about the contact window issue here: Also please make sure you’ve downloaded the most recent software updates (here: And please submit your crash report to our Outlook for Mac forum and one of our MVPs will be happy to help you. Here’s the link to the forum:

  12. Mart Tiemensma says:

    I’m sorry but I don’t love office for MAC 2011. I used a lot of time today just trying to insert number of pages – no problem in 2008, now hard to find – AND I did not find help on this site at all.

  13. Jose Couvertier says:

    I am using Excel 2011, and I cannot find the add-in of Analysis Toolpack which I happened to need right now. I really hope that you can help me on this one or at least help me do a great linear regresion analysis for my project next week… This really suck, why you let that out!!

  14. Ian Baker says:

    When will ‘edit message’ be available???
    Its a key feature missing that is in the Windows version I used DAILY, and frustrating its not in the Mac version.

    Calendar sync (outside exchange) is another HUGE omission…

  15. Office for Mac Team says:

    @Mart Tiemensma Thanks for letting us know. We recommend visiting our Help & How-To page here to help you with page numbers: It goes over adding and removing page numbers, starting page numbering over in new sections, and much more. Let us know if you find this helpful.

  16. Wonderben says:

    I have to say that I have regretted upgrading to Office 2011 from 2008.

    It looks a bit better but in term of function, it is just weak, especially outlook.

    Microsoft should not release such a product with such significant handicapped. I rely on calendar a lot to remind me everything and now I cannot synchronized. I also cannot just move diary items around between two different accounts. the junk filtering is also far from being good. Other than having the same name as “outlook”. I dont think it is the same product and even close to comparison. There are also a lot of user “unfriendliness” in word and excel. I believe these are purposely done in such a way to make user dislike the office on MAC although I don’t know why it is.

    I wish I could go back is the last wish that I have (I have over 10G of emails which I have imported into Outlook and now going back to Entourage seems impossible.)

    I am amongst the earliest buyer of the pack and have been waiting and waiting and waiting for an update patch but remain…….speechless

  17. Office for Mac Team says:

    @Ian Baker Can you be more specific? Are you trying to edit a message after it’s been sent with Outlook 2011? When is it not able to be edited?

  18. RobertT says:

    A few Outlook Bugs RE Attachments.

    Multiple Attachment Dragging

    Current Behavior: Click on the first of multiple attachments. Hit Command-A to select All, click and hold on the first attachment to begin to drag to the desktop: all the other attachments are deselected and only the first one drags.

    Proper Behavior: All selected attachments are dragged.

    Dragging From the Finder
    Current Behavior: Open new mail message, open folder in Finder to locate file to attach, drag file to message window- FAIL. Outlook doesn’t accept the dragged file since it is no longer the front-most application.

    Proper Behavior: Any window open in Outlook should accept dragged items from the Finder if that open window can accept that type of file.

  19. Darlene O'Keeffe says:

    I am working on MS Office 2010 at my day job. I just pent $200 on the Office for Mac 2011. at both places I depend greatly on Outlook.

    I have been using Outlook for Office 2010 on my PC for a couple of weeks and it’s amazing. So I was really excited about getting Outlook for my MAC. I spend about an hour tonight in Outlook on my MAC basically in shock when I saw that this program seems to be an immature, watered down weak version that bears very little resemblance to Outlook 2010 for the PC.

    I just don’t get it. You’re a computer software company supplying software for different types of computers. You don’t manufacture or sell the hardware that your programs run on so I don’t see that there’s a vested interest in creating better programs for one type of computer over the other… but maybe there is.

    I’m trying to figure out why Outlook for the MAC would be a totally different program than Outlook for the PC. So much so that I feel ripped off by Microsoft. The other Office suite products seem to be very similar in functionality but a lot less attractive and not as well organized.

    It makes me wonder if it’s simply a personal vendetta against Apple and MAC users. I just don’t understand how this would happen.

    If you’re thinking of getting Outlook for the Mac, don’t expect much- actually don’t waste your money.

  20. Susie says:

    I am also very much missing the “Edit message” feature in Outlook for Mac 2011 (that Ian Baker has been referring to above).

    What I (and probably Ian) mean is the possibility to edit received messages. You’d be able to change the message format or make an extra note within. The respective commands, from memory, are “Edit” -> “Edit Message” (in Outlook for Windows), and “Message” -> “Edit Message” in Entourage 2008.

    Any plans to bring this back?

  21. MelissaL says:

    I purchased Office 2008 in September. I understood that I could upgrade to Office 2011 for free. How do I do this?

  22. Office for Mac Team says:

    @Susie Thanks for clarifying. We don’t have any current plans to bring this back, but suggest you let our developers know that you’re missing this feature and that you’d like to see it included in a future update:

  23. Office for Mac Team says:

    @MelissaL Users who purchased Office for Mac 2008 between August 1 and November 30, 2010 were eligible to upgrade to 2011 for free, but unfortunately the upgrade period ended on December 31, 2010. You can buy the suite here:

  24. Gary says:

    No support for the trial version. I have Office suite 2010 loaded onto my PC and all seems well.
    Now I wish to try the recomeded 2011 version on my Mac. After downloading the Trial version, It will not run. None of the features are not active, most likely needs a key. I will not purchase this for the Mac until I can confirm it is compatable.
    Any ideas how to activate this trial copy?

  25. Office for Mac Team says:

    @Gary Office for Mac 2011 is compatible on Macs that meet the system requirements. You can find those here: (click “System Requirements”.) If your computer meets the requirements and you’re still having trouble activating your trial, take a look at our Trial FAQs: Let us know if that helps!

  26. Bob says:

    It took how many years to make this new version?

    Outlook 2011 doesn’t have:
    - ability to edit list members on exchange
    - ability to see WHY a person is unavailable (just shows tentative/out of office, etc)

    Maybe Office 2020 will bring parity on the mac to PC versions from 5 years ago. I doubt it.

  27. Lars says:

    I’m very angry to have been sold this product that STILL doesn’t sync tasks or calendar items with sync services.

    When will there be the promised update to provide this FUNDAMENTAL functionality?

  28. Ezio says:

    used the suite for a while, love it.
    BUT outlook as too many limitations, especially it cannot sync calendar and task but only contacts!
    Calendar management is one of he best features of outlook, but how can we use t if it does not sync with blackberry, iphone or even windows mobile/phone ?

  29. Tony Mannucci says:

    Permit me to gush. You guys have added two features in the “read my mind” category that were exactly what I wanted!

    ^A and ^E move cursor to the beginning and end of line, respectively. Great for users who want to keep their hands on the keyboard.

    Filing mail in a particular folder is done by typing the folder name after Apple-Shift-M. Hands on the keyboard again! Extremely efficient.

    What else can I say? Thanks for an outstanding upgrade.

  30. Amy says:

    Sorry, but not sure why people would be in love with Microsoft 2011 for Mac if they’ve ever used Microsoft 2010 for PC. I was so hopeful that 2011 for Mac would allow you to save PowerPoint presentations as a video with animations intact, yet of course Microsoft leaves that feature for only PC users. As a designer with clients who need things built in PowerPoint, you’ve yet to win me over with your halfhearted Mac versions. I get it, we’re not your prime customers. However, if you actually created an amazing Microsoft application for Mac, just maybe you’d build credibility and convince some of us to switch platforms…

  31. Dave Johnson says:

    I think this is a great upgrade and I use it daily for both graduate work and business. Unfortunately, today, I’ve run into a problem saving a file. I receive the following:
    “This is not a valid file name. Try one or more of the following:
    * Check the file path to make sure it is typed correctly.
    * Select a file from the list of files and folders.

    Path name seems OK and option #2 doesn’t work. I’ve tried several work-arounds but still receive the same message.


  32. Mike B says:

    Please let users know when the sync capability will be available. I am now being forced to go back to the Mac applications. I share other users disappointment in Microsoft.

  33. Anta says:

    This version could have been nice if Outlook would just stop hanging, pretty please, we need a real fix…

  34. Ahmad says:

    Should we expect OneNote for Mac?

  35. patti says:

    SPELL CHECK STINKS! Bring the old back!!! PLEASE??????

  36. Brian says:

    I am trying to Sync our Calendars.

    We are on an Exchanged Server and I can view all the Shared Calendar that are on Windows 7, but one PC is a mac running Office 2011 and we have attempted to Share, but no dice.

    I go through the “Share Calendar” procedures, but I get a error message telling us “Calendar sharing is not available with the following entries because of permissions settings on your network”.

    All the other accounts work fine and the account we are adding is setup identical to this one.


  37. Office for Mac Team says:

    @Brian This sounds like a job for our MVPs. Please head over to our forum and start a thread explaining the issue you’re having and one of the MVPs will be able to assist you:

  38. jasbart says:

    Office for Mac 2011 SP1 Coming Next Week | News & Opinion |

    “Microsoft will release Office for Mac 2011 service pack 1 (SP1) next week, the company announced Wednesday.

    Microsoft promised “increased stability, security, and some new features to the suite—including improved Outlook syncing support—as well as some performance enhancements.”

    Specifically, SP1 will enable calendar synching between Outlook for Mac and Apple’s Sync Services, which Microsoft said was much-requested.

    “This will let you sync your Outlook calendar as well as contacts, notes and tasks with any service or device that supports Sync Services, including your iPhone and iPad,” Microsoft said in a blog post.

    Microsoft stressed, however, that Apple’s new version of MobileMe will not sync with MacOS Sync Services starting May 5; it’s live now for people who have already moved to the new version of MobileMe calendar. “As a result, Outlook 2011 SP1 calendars that sync with Sync Services on the Mac, will NOT be synced with MobileMe calendars,” the company said.

    So, if you sync your iPhone or iPad calendar with Sync Services via iTunes over a cable, you can sync with Outlook 2011 SP1. But if you sync via MobileMe, it won’t sync with Outlook 2011 SP1.”

  39. Darryl Smith says:

    I am a recent (two week) convert to the MAC and i am really disappointed at OFM 2011. Let me explain some of the brain dead features in the products:

    * Outlook – There is nowhere that I can turn on the three line preview of email messages that has been in Outlook for years. I use this as a visual queue for unread messages.
    * Word – Document Map sidebar – Under Windows you can edit your document by moving lines in the Document Map. Not under Word for Mac.
    * PowerPoint – Where is Right Click – Slide Layout. Actually, where is Slide Layout

    Need I go on?

    Darryl Smith – VK2TDS

  40. Abdul says:

    hi. is there any chance of adding the resend option in outlook 2011 for mac? this option has always been there in sent messages but now its missing. Thanks for the assistance

  41. Michelle says:

    I was a big fan of Eudora, but then was told it was becoming obsolete. After switching to Entourage because my boss used it, and finding some problems, our network admin had me try Outlook 2011 for Mac. I’m sticking with it because I’ve really done a lot to customize it already, and don’t want to have to go through yet another change, but I am NOT happy and have started a list (Hey, I like the Notes feature!) called, “What s*cks about Outlook for Mac 2011″. Some of these may be glitches, some may be my fault because I can’t figure it out or find support online, or I’m too picky, but here it is (so far):

    - can only type in first letter for quicksearch which doesn’t always work (“K” goes to “J”) unless your speed is just right?
    - can’t use nicknames in new email message
    - BCC faulty: inconsistent in being bcc, can’t see bcc sent to, errors (ISP? Disagrees.)

    - can’t type in GoTo (View) Date
    - no links to email/docs
    - sometimes new events, and notes, go to other calendar even though default account calendar is open
    - barred entries take up too much space on monthly blocks; can’t change format (to colored text perhaps)
    - whole color list opens up when selecting a calendar. Annoying.

    - glitches with copy/paste/enter; won’t place where you want it to sometimes
    - you have to know the name of the folder you want to move a msg. to because you have to type it in; no search
    - can’t control frequency of (auto)email checks?
    - glitches in text formatting; sizes don’t change, etc.
    - Text is pretty small (for standard 12)
    - defaults back to Inbox (when you’ve sent an email or something from another folder). what if I’m not done with that folder yet?
    - What is wrong with the dates?! (Importing issue, perhaps)
    - I think there’s a problem with Rules; Outlook tends to crash when a rule is to be executed. It’s a pretty simple rule (if email is from___ then label it category___, then Delete).

  42. lavondrien says:

    I’ve just switched to using a mac and have installed Office 2011. Having worked on the older office on a microsoft computer, I am still getting used to the new system. I used to be able to add page numbers with different styles, but at the moment, on the Office 2011, I can only add plain numbers. Any ideas? I miss having the different accent bars!!!

  43. Jose Fabian says:

    I’m disconcerted, I’ve been looking on the “Outlook Help” and over the net for the spell check and language tools, and there’s nothing !!!
    I use to write emails in english, french, portuguese and spanish, but there’s no way to “set” the language while you’re composing, unlike Word where you can chose the language of the text you’re writing (Main Menu -> Tools -> Language).
    In this version of Outlook there’s no ruler (at least I could find it) so it’s impossible to manage tabs correctly.
    On Calendar there’s no way to show the week numbers.

  44. Stewart Smith says:

    I spend 80% of my day, every working day, using Outlook. I’ve been waiting for years for an up to date version of Office for Mac to be released. When it was, I went out and purchased a new Mac computer and the new Office for Mac. We assumed that it would maintain the look, feel, and features of the PC version of Outlook. Iit does not.

    We intended to have all our employees also convert after I vetted the outcome. BAD PLAN. I persisted with the Mac for 2.5 months and gave up all because of how inferior the Outlook program is, in MANY ways.

    The biggest problem for me is the lack of read receipts. We totally rely upon these in our business. My asking email recipients to manually write me one was useless.

    The 2nd big problem with Outlook for Mac is the lack of ability for me to use various presentation editing features such as changing line spacings, changing paragraph indents, etc. Hopeless.

    Font sizes are an issue. The computer industry generally adopted “what you see is what you get” standards a decade ago, but this does not apply to Outlook for Mac 2011.

    What is wrong with the spell checker not working automatically on “send”? The issues go on and on.

    The only good thing about Outlook for Mac, that you really need to add onto the PC version, is the filing procedure where your software will “predict” for you a short-list of 5 potential recipient files which I can click to accept, as well as giving me the option to do it manually. Excellent! – this is a real time-saver.

    Our poor experience with Outlook for Mac 2011 has caused me to discontinue its use, and put the new Mac hardware on the shelf for months now. We will no longer convert from PC to Mac as the Microsoft software for is hopelessly inferior. M.S. should be ashamed of itself.

  45. urtechmate says:

    Thanks for your interesting and informative post about office for mac.
    I always loved Office, and always liked Macs. We also depended on Outlook for email for the last 9 to 10 years. so, it’s really very helpful for us.

  46. Dana says:

    Outlook freezes continuously. I’ve tried all the solutions listed on the MS website nothing works. I with there was another option since based on the number of similar complaints found online, this is a known issue. I now use webmail 80% of the time due to the freezes.